Logistics Coordinator – Onsite – Stellenbosch

ENVIRONMENT:

A global provider of fully integrated logistics and transport solutions for the perishable goods industry is seeking a Logistics Coordinator to manage booking processes and ensure accurate execution in line with established standard operating procedures. The successful candidate will oversee the day-to-day operational activities of assigned customers, ensuring efficient service delivery, effective coordination, and adherence to operational standards.

DUTIES:

• Attend Client/Operation planning meetings

• Provide shipping options/routes/stacks dates/ETD’s/ETA’s to clients

• Ensure customer has relevant rates for the above mentioned on quotation

• Request ad hoc rates for customer(s) with the commercial team.

o    Create & send Q67 to: PPECB

o    Agreed Shipping Line

o    Customer

o    Pack Store

o    Intermodal department (if applicable)

• Ensure receipt of Line booking confirmation. Verifying information correct as per customer instruction including capturing the correct freight contract (Client) in system.

• Forwarding correct booking confirmation to customer as and when required / agreed.

• Insert operational data e.g. container numbers / product & temp info in the system.

• Interacting with intermodal in regard to any changes/amendments/issues with container loads

• Communicate with Shipping line and client in regard to equipment/depot issues

• Obtain support documents i.e. packing lists/addendums/commercial invoice(s) from Customer and ensure the same is shared with the dedicated Documentation Controller.

• Manage deadlines with shipping lines and other various parties and share internally and externally, as needed.

• Arrange Late arrivals etc. (anything additional regarding container bookings)

• Inform customer of additional/incidental charges and obtain written confirmation from Customer on acceptance, with relevant comments on system.

Qualifications, Competencies and Skills

• Grade 12 (Essential)

• Diploma in Shipping, Clearing and Freight Forwarding, Distribution and Logistics Business Management or related field (Preferred).

• A minimum of 2-years’ experience in Freight Forwarding and Logistics experience in both Sea and Air freight (Preferably export related).

• After hour availability is essential.

• Identify needs in the team and assist as and where needed.

• To have working knowledge of Google Workspace and Excel (Desirable).

• Ability to work under pressure and meet daily, weekly and monthly deadlines.

• Strong organisational and communication skills to manage and prioritise workload.

• Attention to detail and accuracy.

• Fast learner in internal and external computer systems and processes.