Bookkeeper (Xero) (Hospitality) (Blouberg Onsite)

ENVIRONMENT:

BE responsible for maintaining accurate financial records across multiple Hospitality entities using Xero as the next Bookkeeper sought by a growing Property Development & Construction Group. The role focuses on reconciliations, compliance, reporting, and cash flow management, ensuring financial integrity and operational efficiency within a fast-paced Hospitality environment. The successful incumbent must possess a Degree/Diploma in Accounting/Finance, or related discipline with 3-5 years Bookkeeping experience – preferably within the Hospitality, Restaurant, or Retail industry. You will also require a solid understanding of South African tax regulations (VAT, PAYE, EMP201), have the ability to manage multiple entities and high transaction volumes and proficiency using Xero accounting software.

DUTIES:

Reconciliations –

• Reconcile asset registers and depreciation schedules in Xero.

• Perform daily and monthly bank reconciliations using Xero bank feeds.

• Reconcile deposits, including credit cards and third-party platforms (e.g., Mr D, Uber).

• Manage Creditor and supplier reconciliations.

• Identify, investigate, and report discrepancies within financial records.

Tax and Compliance –

• Perform VAT reconciliations and submit VAT returns via Xero (integrated with SARS VAT201).

• Ensure compliance with South African financial regulations and company policies.

• Assist with audit preparation, providing supporting documentation and reports from Xero.

Journals and Month-end Processing –

• Process Month-end Journal entries, including stock control adjustments.

• Prepare and post salary journals and support payroll processing.

• Manage PAYE and EMP201 submissions (where applicable).

• Maintain and manage loan accounts, including:

Ø  Preparing loan schedules.

Ø  Calculating interest.

Ø  Monitoring balances.

Financial Management –

• Authorise supplier bills in Xero following internal approval processes.

• Load and allocate bank transactions accurately in Xero.

Ø  Prepare basic financial reports, including:

Ø  Income Statements

Ø  Balance Sheets for management and board review

• Process supplier payments in line with company policies and compliance requirements.

• Analyse and report on credit card transactions post-capturing.

• Monitor and forecast cash flow (daily and weekly) across sales and bank accounts.

• Calculate commissions and prepare related invoices to support operational performance tracking.

Recordkeeping and Accounts Management –

• Maintain accurate and up-to-date financial records across all entities.

• Oversee accounts payable and receivable processes (monitoring after initial capturing).

• Ensure proper document management and audit trail within Xero.

• Support overall cash flow management through consolidated forecasting.

REQUIREMENTS:

Qualifications –

• Degree or Diploma in Accounting, Finance, or related field.

• Xero certification (advantageous).

Experience/Skills –

• Minimum 3–5 years Bookkeeping experience.

• Experience within the Hospitality, Restaurant, or Retail industry preferred.

• Proven experience using Xero accounting software.

• Strong reconciliation and analytical skills.

• Solid understanding of South African tax regulations (VAT, PAYE, EMP201).

• High attention to detail and accuracy.

• Ability to manage multiple entities and high transaction volumes.

• Strong organisational and time management skills.

• Ability to work independently and meet deadlines.

• Good communication skills for stakeholder interaction.